One system.
Every corner of the gym.

🎯 Growth Engine

Every enquiry from every source. One pipeline.

• Instant auto-reply + staff lead alert
• Stages: New → Contacted → Booked → Member
• Every lead shows its whole journey: contacted, paid, trained, member. Paid and trained update the stage on their own
• Email & SMS from the card, full timeline, inbox sync
• Google reviews on autopilot: happy regulars get one polite ask, a few a day, plus a scan-to-review screen in the gym
• Instagram and Facebook from the front desk: photos, designed promo cards and video Reels, posted now or scheduled

💳 Payments

Stripe subscriptions, one-off checkouts with webhook confirmation, Apple & Google Pay, gift vouchers. Every payment lands on the member record, not a spreadsheet. A paid course place books all six weeks onto the coach's roll by itself, and anyone who only wants one Saturday buys that week on its own at the drop-in price, with the roll showing which week they paid for. Turn up on the day without booking and staff take the drop-in on the roll itself, cash or card terminal, one tap, recorded like any other payment. Members run their own payments from their login: pay by card, set up monthly billing or a standing order, see the family's history, cancel without a phone call. Card renewals record themselves and portal requests land on the desk app's home screen. Someone trains but the payment gets missed? The desk sends a WhatsApp pay link and the money books itself against that exact session. Cancelling is one action, not two: approving a member's cancellation stops their card subscription at the same time, and any month already paid runs to its end. Failing cards surface by themselves, so a declined renewal reaches the owner the same week it happens.

🏫 Schools Programme

Cohorts, sessions and dashboards for school partnerships: separate login, same engine.

🕹️ Warrior Games

The kids arcade on the big touch screen. Blue team against red team with two big buttons on the mats: relay races, reaction battles and tug of war, with scores, sounds and a winner splash. Every game is a drill in disguise, and the whole class fills a season-long progress bar together. The reaction light pods plug straight in: the screen runs them over Bluetooth and the pods time every hit to a hundredth of a second, across five pod games from a solo sprint to a blue-against-red duel, each with its own gym best. Dojo Defenders is a full 3D game built on the pods: ninjas sneak through four gates towards the mat, every gate is a real pod that lights in the ninja's colour, and hitting it sends the Warrior hero into action. Play it solo against faster and faster waves for a place on the gym board, or blue and red teams defend in turn against the same ninjas. Robots and sumos join the ninjas, the dojo changes between day, sunset, night and snow, and Boss Battle puts a ninja, sumo or robot boss on the mat: the pod that lights up is the one to hit, ready to move to the wall boxing targets once they are wired in. In Coach Says an animated ninja acts out every call, and the pods judge the hit-your-pod calls. On a capable PC the dojo switches to its top graphics setting, with cherry trees in full blossom, soft shadows where the fighters meet the floor and sparks on every hit, and on an older PC it quietly steps itself down so the game stays smooth. Jelly Dance, designed by two of the gym's girls, is a rhythm game on the pods: the lights come in time with the music, a dancer on the big screen dances bigger the longer the combo runs, and two players can go head to head with two pods each. It has its own songs, or it can listen to whatever is playing in the gym and dance to that. The classic team games are acted out in the dojo too: reaction battles become a blue against red showdown on the mat, Button Battle is a tug of war over a water pit, the relay runs on a two lane track, and Traffic Lights has the ninja beside a real traffic light. Runs on the gym PC even with no internet and updates itself from the web.

🥊 Coach 1-1s

A shared mat diary for the coaches: phone or the gym PC, both mats, clash-checked against classes and each other. When the gym sends a coach a personal training lead from the website, the coach books the slot and the client gets a card pay link on WhatsApp. Paying confirms the session, the money splits between coach and gym automatically, and the payout owed to each coach sits in Finance with a settle button. Coaches' own clients stay their own business.